Job Description

Our dynamic client in Boston is seeking a talented Office Coordinator/Receptionist to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

Duties and Responsibilities:

• Greeting guests and clients
• Supporting in-person meeting logistics (home/office) and planning team dinners/events
• Managing office supplies, swag orders, lunch orders/pickups, mail, packages, etc.
• Keeping the office clean, organized, and running smoothly
• Coordinating with vendors (cleaners, maintenance, IT support)
• Supporting onboarding (desk setup, welcome kits, IT coordination)
• Picking up/dropping off dry cleaning
• Tracking and submitting expenses
• Willingness to travel one week per quarter to assist with admin needs on site
• Providing light EA support to CFO
• Other ad-hoc projects as needed

Qualifications and Skills

• Bachelor's Degree or relevant experience working in an administrative support role, outward facing

• Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions

• Detail oriented and comfortable working in a fast-paced office environment

• Exceptional written and verbal communication skills

• Proficient in Microsoft Office

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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