Job Description

Job Description

Job Description

Job Title: Legal Assistant and Notary
Location: Newport News, VA
Company: Melone Hatley, PC – Family Law Firm

Company Overview
Melone Hatley is a family law firm committed to excellence, with law offices in with a presence in Virginia, Florida, South Carolina, Tennessee, and Texas. Recognized as one of the fastest-growing 500 law firms in the U.S. and rated by Super Lawyers, we pride ourselves on being a top employer in the region. Our mission is to be the leading family and estate planning law firm, dedicated to helping individuals protect their families, finances, and futures. We uphold core values of transparency, honesty, and open communication, ensuring every client receives personalized attention throughout their journey with us.

Position Overview
We are seeking a detail-oriented and skilled Legal Assistant and Notary to join our dynamic team. In this role, you will play a vital part in supporting attorneys and legal teams through a range of administrative and research tasks. The ideal candidate will support our team members in various family law matters. The Legal Assistant will play a crucial role in ensuring the smooth operation of the office, enhancing client relationships, and maintaining thorough documentation. The ideal candidate will demonstrate strong organizational skills, meticulous attention to detail, and a solid understanding of legal terminology to excel in this role.

Key Responsibilities:

• Notarize legal documents.
• Organize, maintain, and update physical and electronic files.
• Schedule meetings and court dates.
• Draft and prepare documents.
• Maintain calendars and track tasks, follow-ups, and reminders.
• Assist with accounting and billing processes.
• Answer phone calls with professionalism and excellent etiquette.
• Provide administrative support for document preparation, including cover letters.
• Collaborate with paralegals on needed tasks.
• Track time accurately for all activities and tasks, unless otherwise instructed.

Qualifications and Skills:

• Notary Commission Certificate, required.
• Notary experience, required.
• Provide comprehensive administrative support to attorneys, paralegals, and other team members.
• Communicate with court personnel and file documents with appropriate authorities.
• Maintain and organize case files, documents, and records efficiently.
• Utilize document management systems for storing and retrieving legal documents.
• Proofread and edit legal documents to ensure accuracy and completeness.
• Prepare legal correspondence and assist with clerical tasks such as photocopying, scanning, and faxing.
• Contribute to the preparation of legal contracts and agreements.
• Proficiency in Microsoft 365.
• Excellent attention to detail for proofreading and editing legal documents and commitment to accuracy.
• Strong communication skills, both verbal and written.
• Interpersonal skills for effective collaboration with clients, attorneys, and staff.
• Exceptional organizational abilities with the capability to handle multiple tasks simultaneously.
• Ability to work independently as well as collaboratively within a team.
• Familiarity with court procedures and legal principles.
• Prior experience as a legal assistant, preferred.
• Prior experience with legal document management systems, preferred.
• High school diploma , required.

Benefits:

• 401(k) Matching
• Health Insurance
• Dental, Vision, and Life Insurance
• Paid Time Off and Holiday Pay

Work Environment:

• Full-time position (8-hour shift)
• On-site attendance required

Join Our Team!
If you are a motivated individual with a genuine enthusiasm for the legal field, we encourage you to apply. We offer competitive compensation and benefits, along with opportunities for professional development within our firm.

Melone Hatley, PC is an equal opportunity employer.

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