Job Description
What is this job? The Human Resource Assistant is responsible for creating a welcoming environment for new and existing Talent. The HR Assistant onboards new Talent members through the various systems, maintains their personnel files, and supports the department and Talent administratively.
What is this company? Everstand? Everstand is not a federal or state agency. It is an independent not-for-profit organization that serves over 1,000 children annually across 12 locations. You would join about 800 teammates across DC, MD, PA, and WV that empower youth and their families to flourish within their community.
What does the benefits package look like? - Accrue vacation at the rate of three weeks per year, plus two floating holidays to use, plus 10 paid holidays when Everstand is closed. That is over 30 days of time off per calendar year !
- Paid sick and bereavement leave
- Up to 3% annual match to retirement contributions
- Health insurance is available via CareFirst BlueCross BlueShield.
What does this job do specifically?- Approaches concerns, problems, and opportunities with a commitment to empathy, detail, effective listening, and curiosity.
- Partners with the recruitment team and assists in filling any off-site roles.
- Models and acts in accordance with Everstand's core values: safety, empathy, relationships, and impact.
- Honors differences, acknowledges uniqueness, and amplifies all voices. Participate in trainings and group experiences that explore Equity, Diversity, and Inclusion (EDI) topics. Model the use of inclusive language.
- Demonstrates and practices Everstand's leadership mindset, "Choose kindness. Solve problems and learn together. Make it happen."
- Greets visitors and staff and directs them appropriately.
- Answers telephone calls, answers general questions and assists callers.
- Onboards new staff into required external and internal systems, active directory, and Relias.
- Partners with Program Training Support talent to ensure Training Tracks are assigned to incoming New Hires in Relias and other appropriate systems.
- Communicates updates of new hire progress and changes to HR Generalist and HR Manager
- Reviews and verifies CHRI and seeks approval from appropriate HR leaders prior to hiring talent. Ensures documentation is maintained in the appropriate talent file.
- Prepares and creates spreadsheets for New Hire Orientation, including, but not limited to, the ORR new hire document for Caminos Project Manager approval, the new hire report with location, supervisor, hire date, and email address, and the address labels for new hire folders.
- Orders New Hire Swag Bags.
- Partners with other HR Assistants to distribute and track changes needed in materials for New Hire Orientation Folders
- Partners with Program Training Support talent to ensure that Copy, bind, and send TCI Booklets with new hire orientation folders for first-day preparation
- Orders edible arrangements and flowers to support talent when special events arise.
- Prepares reports, facilitates arrangements, and sends out birthday and anniversary celebration e-cards.
- Monthly Birthday Celebrations-Prepare monthly birthday lists, order/ pick up birthday cakes and other supplies, such as drinks, paper goods, etc., and decorate for celebrations at assigned locations.
- Orders/coordinates other foods for celebrations or events with the dining hall.
- Audits, data entry in appropriate systems, and monitoring of new hire employee records to ensure pre-employment compliance before hire and current talent renewal requirements records are complete by agency policy to ensure fulfillment of state, federal, and accreditation standards.
- Follows up with Talent members regarding outstanding personnel file items.
What experience and education do I need? Required Education and Experience
- High School Graduate or
- Associate Degree in related field required.
- One (1) year of office admin experience is required.
Preferred Education and Experience
- Bachelor's Degree in a related field
- Human Resource related experience
This job description is a general outline of the duties and requirements involved in this role. A full job description will be provided to candidates during the interview process. Everstand is an equal-opportunity employer committed to excellence through diversity. All eligible candidates, regardless of personal characteristics, are encouraged to apply for vacancies as appropriate. #EverstandMP Board of Child Care B W
Job Tags
Holiday work,