Job Description

Job Description

Job Description

Description: We are seeking a highly organized and proactive Executive Administrative Assistant to support a VP and Director. The primary responsibility will be managing both executives' calendars simultaneously, ensuring efficient scheduling and prioritization. This role requires excellent multitasking abilities, attention to detail, and the ability to stay ahead of schedules in a fast-paced environment.

• Heavy calendar management for both the VP and Director, including scheduling, rescheduling, and prioritizing meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Organize and prepare for meetings, including ordering food and ensuring all logistics are handled.
• Daily management of calendars to stay ahead of schedule changes and conflicts.
• Provide administrative support as needed, including managing emails, preparing documents, and handling expense reports.
• Maintain confidentiality and professionalism in all interactions.
• Hybrid schedule: Onsite Monday to Wednesday, remote Thursday and Friday, with occasional in-office needs on Thursdays or Fridays

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant or in a similar role.
• Strong calendar management skills, with the ability to manage multiple schedules simultaneously.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent communication and organizational skills.
• Ability to work both independently and as part of a team.
• High attention to detail and ability to handle confidential information.

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