Job Description

Job Description

Job Description

Data Manager EC@MCC

Salary Range : $62,000.00 - 69,000.00 (USD) Annually

Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization, and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement.

JOB PURPOSE

Early Childhood at Manny Cantor Center is an inspired, responsive and progressive preschool serving children ages 0-5 years old, built on the following principles: all children are competent, capable, and curious; all families have something to contribute; we are stronger together . Our pioneering blended-funding early childhood center incorporates Head Start, Early Head Start, 3-K, Universal Pre-K and tuition funding to serve all families on the Lower East Side and beyond.

The Data Manager serves as a point of contact for governance, data quality, and protection issues, and works closely with the School Leadership team, Associate Director of Compliance, and Research Associate and Program Leadership to improve the quality and value of core data assets and respond to regulatory requirements as well as support the strategic requirements of the department.

SCOPE OF INFLUENCE

• Work closely with Early Childhood Staff, Family Resource Center, and the Research and Evaluation team to ensure output data on services delivered and contractual obligations are entered, and impact/outcome data is collected where appropriate.
• Maintain complete, accurate, and up-to-date records of participants and service delivery in department databases (ChildPlus, CACFP, DOE Vendor Portal, MCC dashboard, HS enrollment data, etc.)
• Employ good data management practices that are essential for day-to-day program planning, management, and oversight
• Work cross functionally to complete the necessary data requirements for Head Start (PIR, Self-Assessment, etc)

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Child/Personnel Files

• Work in collaboration with the Program Coordinators to maintain up-to-date digital files for preschool children, as required by DOH, DOE and Head Start on the One Drive
• Work with ERSEA committee and all relevant parties to ensure families’ Head Start and DOE eligibility is documented and updated as needed.
• Review files quarterly to ensure all documents are up to date.

Data Management / Systems Management

• Manage data entry process and conduct quarterly quality assurance in all areas of CACFP, ChildPlus and DOE Vendor Portal databases to ensure data integrity.
• Review updates to databases and assist staff accordingly with new features or system updates.
• Troubleshoot data-related and report-related problems.
• Works closely with Research and Evaluation team to ensure impact/outcome data is collected where appropriate.
• Review data with program leadership monthly to ensure validity and quality.
• Communicate trends in data with program leadership, to assist managers in pivoting service delivery as needed.
• Run reports to accurately provide program numbers for monthly agency dashboards, monthly funder reports, and other documentation of service delivery as needed.
• Work with program staff to identify data needs and modify database accordingly.
• Performance tuning of database and systems.
• Diagnose and troubleshoot database and data entry errors.
• Assist staff with day-to-day database questions and reporting (daily)
• Merge duplicate entries and correct data entry errors (monthly)

Program Compliance

• Collaborate on compliance measures throughout the preschool. Review and implement standards to ensure compliance with federal Head Start Performance Standards (HSPS), NYC DOE, DOH and other applicable government agencies.
• Support on audits, inspections and site visits. Follow up regarding any findings or violations.

Interactions with Staff, Children and Families

• Build respectful and reciprocal relationships with Staff, Children and Families so that compliance processes center stakeholder’s dignity, privacy and strengths.
• Build cross functional relationships within our preschool and agency to maintain program efficiency and delivery of services (finance department)
• Maintain all responsibilities of Mandated Reporting.

Other

• Attend staff meetings, professional development, program enrichment and other events as assigned (sometimes outside of work hours).
• Perform other duties as required.

JOB REQUIREMENTS

• Bachelors’ Degree in relevant field and/or professional experience working with databases.
• Experience working with ChildPlus required, and DOE Vendor Portal a plus
• Excellent interpersonal skills and ability to communicate effectively, both orally and in writing
• Ability to work effectively as a member of a team in a collaborative environment
• Ability to interact comfortably with parents and colleagues
• Ability to multitask with tracking various data streams simultaneously; while prioritizing work
• Adhesion to strict deadlines and preemptive planning to meet agency timelines and renewal periods
• Prior experience in DOE, UPK, Early Head Start, Head Start, School Age Child Care setting preferred
• Knowledge of MS Office and basic computer skills required
• Ability to maintain confidentiality of records and information
• Some experience in writing grants is preferred
• Bilingual in Spanish, Mandarin or Cantonese is a plus

Role Key Competencies

• Risk Management
• Building Relationships
• Information Driven
• Communication
• Attentive to Details
• Adaptability
• Punctuality

Benefits:

• Generous PTO Policy
• Competitive Salary
• Medical & Dental Insurance
• Pension Plan
• 403b Retirement Plans
• Discount Perks for Movies, Broadway Shows, and Amusement Parks, Etc.
• Free Gym Membership to our Manny Cantor Center Gym & 14TH ST Y Gym
• Discounts to programs at Educational Alliance

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position

EEO Info

Educational Alliance is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Educational Alliance takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Educational Alliance is an Equal Opportunity Employer.

For further information about Educational Alliance, please visit

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