Job Description
Role
The key overall objective of the Clerical Site Support Administrator is to support Project Staff
with administrative duties and document control.
Responsibilities
On a day-to-day basis, the key responsibilities of the Clerical Site Support Administrator will be
to provide direct support to site staff in helping them to fulfill the following functions:
• Processing purchase order and completion slips
• Providing assistance as required to the Site Superintendent(s)
• Maintaining a daily construction log in conjunction with Site Superintendent(s)
• Preparing and maintaining various communication/documentation
• Obtaining, organizing and updating construction documentation for each lot under
construction
• Coordination of municipal and utility inspections
• Ordering and managing site office supplies
• Maintaining an inventory of required site material and ordering replacements as needed
• Assisting in the coordination of incoming building material shipments
• Remaining familiar with WHMIS, WSIB and OHSA responsibilities and duties
• Assisting in monthly Health and Safety meetings by distributing the agenda, taking
attendance and compiling minutes
• Respecting the confidentiality of company information, policies and procedures
• Upholding and adhering to company policies including the maintenance of a clean and
safe work environment
• Assisting with customer site tours and site progress photos
• Other work and tasks related to company objectives or as required
Qualifications
• Minimum of two (2) years of construction experience
• Clerical experience in a low-rise construction management environment involving large
construction projects
• Highly organized and able to process large volumes of information
• Excellent record keeping and documentation management skills
• Proficiency in the use of a personal computer and software applications relevant to the
work including, Word, Excel, Outlook, Builder Software Tools (BST), OneDrive,
Dropbox and Adobe Acrobat
• Detail oriented with sound judgement
• Well-developed administrative, analytical organizational and oral/written communication
skills
• Able to solve problems, multitask and work under pressure within time constraints
• Strong interpersonal and customer service skills
• Self-motivated, takes initiative and is a team player
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